Responsible for academic, academic apprentice, staff personnel, student employment, and benefits for the UCLA Political Science Department. Provide employment, personnel service and human resource assistance to 42 full-time faculty, temporary faculty, various summer sessions faculty, Emeriti, visiting scholars, 45 academic apprentice personnel (teaching assistants, research assistants, readers, and fellows), and 11 staff. The Academic, apprentice and staff personnel budget totals more than $9M annually. Supervise one staff position overseeing student and staff personnel hiring. Reports to the Chief Administrative Officer. Staff the Departmental Merit Review Committee for faculty advancement and promotion and is responsible for assembling and preparing faculty dossiers for departmental and College review. Work closely with the Graduate Division to ensure that the department is in compliance with union policies regarding employment of academic apprentice personnel. Work closely with the College of Letters and Science and Campus Human Resources relative to employment of represented and non-represented staff personnel. Responsible for advising and counseling all employees about University benefits and on-line benefits services through UCPath. A highly visible position that requires sensitivity, knowledge of University personnel policies and procedures and the UCPath system, organizational and supervisorial skills to create, adjust and maintain the department's personnel services system.
Percentage of Time:
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100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
23
Records
Qualifications
Required/Preferred
Detailed knowledge of current academic personnel policies and procedures, affirmative action requirements, benefits programs, visa requirements and working knowledge of the UCLA Call and academic personnel manual.
Preferred
Recent demonstrated ability to perform and coordinate necessary personnel actions by determining the time and sequence of events to be taken in accord with established academic personnel policies.
Required
Working knowledge of academic values, priorities and expectations, familiarity with University culture.
Preferred
Skill in compiling and analyzing information, practices, or procedures to define problem or objective, identify relevant concerns or factors, formulate logical and objective conclusions and recognize alternatives and their implications.
Required
Ability to perform detailed work.
Required
Ability to independently organize and prioritize work.
Required
Skill in communicating (verbally, electronically, written) to convey accurate and timely information to individuals at various organizational levels.
Required
Ability to train, assign work, review and supervise staff.
Required
Demonstrated proficiency in Windows environment, Office Professional Software (Work, Excel, Access), WordPerfect, e-mail systems, Netscape and to manage, access, analyze manipulated data.
Required
Demonstrated ability to handle confidential matters with discretion and diplomacy.
Required
Ability to effectively represent the needs/views of the Chair or CAO to upper level campus administration, other University Administrators, the public, efficiently with tact and diplomacy.
Required
Ability to maintain equanimity in the face of resistance, indifference or hostility.
Required
Familiarity with other campus organizations and resources (College Personnel Office, Academic Personnel Office, OIDS, Graduate Division, Benefits Office, Summer Sessions Office).
Required
Ability to use various types of office equipment such as FAX, computers, laser printers, photocopying machines.
Required
Ability to work with frequent interruptions and/or with short time lines for completion of projects. Demonstrated ability to prioritize work reflecting understanding of relative importance of competing assignments in a large and complex environment.
Required
Demonstrated ability to develop professional and effective working relations with staff, faculty and administration.
Required
Demonstrated mathematical skill to compute averages and percentages.
Required
Working knowledge of university accounting and payroll policies and procedures, including UCPath, TRS, and other on-line systems.
Preferred
Skill in working independently and following through on assignments with minimal direction or follow-up required from CAO.
Required
Demonstrate ability to track multiple projects to insure timely completion.
Required
Familiarity with college administrative Structures.
Required
Familiarity with staff (career/casual/ student employee) personnel policies.
Required
Familiarity with UCPath benefits selection.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-23-2023
External Posting Date:
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