The Administrator associates with all levels within the Animal Health (AH) co-workers in the OPU office, as well as colleagues from the ROPU Office to coordinate and organize activities.
The tasks for Administrator are to provide secretarial and administrative support to the Head of AH, Function Heads and the members of BIVN AH.
The Administrator is to support and facilitate activities pertaining to BIVN AH.
Duties & Responsibilities:
- Be responsible for the operative execution of administrative services to the Head of AH, Function Head, and, to members of BIVN AH.
- Supporting actively customer interaction including meeting support, follow up of minutes and translation of emails, documents, conversations.
- Be responsible for Communication tasks with ROPU ASKAN stakeholders.
- Be responsible for providing secretarial and administrative support to the Business Head, Function Heads, and, respective Department, which entails:
- Diary management and scheduling for the Business Head.
- Raise payment requests & expense reimbursements for senior management.
- Manage filing, updating, retrieval & archiving of information & documents, records retention.
- Maintain office supply inventory and order additional supplies as needed.
- Prepare presentation materials (including graphs, charts, PowerPoint, Excel), statistics, reports and letters for activities pertaining to the department.
- Arrange for system/office access and preparation for newly hired or appointed employees with the department.
- Assist with reception duties for the OPU office.
- Be responsible for organizing meetings (internal and external), conferences and workshops; and to coordinate travel activities for BIVN AH and liaise with other Functional Administrators on Function Heads' travel. Which includes:
- Arranging and managing the logistics for meetings, trainings, appointments, events & teleconferences.
- Preparing the agenda & writing/distributing minutes, flight bookings, hotel reservation, ground transportation, meeting registration, meals, refreshments, stationery, collate presentation slides, as needed.
- Budget planning and tracking of expenses of activities related to the above.
- Be responsible for maintaining department internal website/ sharepoint in myBI, which includes:
- Collating, compiling, editing, and, uploading relevant/ approved/ compliant content to the website/ sharepoint
- Participating and representing the department in myBI meetings and improvement projects.
- Be responsible for working on ad-hoc projects as directed.
Requirements:
- Diploma / Bachelor's Degree in Business Administrator
- Able to multi-task competently
- Developed communication skills in Vietnamese and English
- Thrives in a team environment, yet able to work independently
- Able to interact with people at all levels
- Knowledge / handling of internal Finance and IS systems / tools
- Strong in MS Office (Excel, PowerPoint, Word and Outlook)
- Job experience as an Administrator working with senior management
- Able to handle ambiguity and deal with a fast changing environment
- Ability to support verbal and written translation
- Key role in communication and team support
- Experiences as PMO.
WHY BOEHRINGER INGELHEIM?
With us, you can grow, collaborate, innovate and improve lives.
We offer challenging work in a respectful and friendly global working environment surrounded by a world of innovation driven mindsets and practices. In addition, learning and development for all employees is Key, because your growth is our growth.
In our Regional Operating Unit Asean, South Korea, Australia & New Zealand (ROPU ASKAN) region, Boehringer Ingelheim is one of the fastest growing pharmaceutical companies with over 2,000 employees. We are an equal opportunity global Top Employer who takes pride in embracing diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients, customers, and communities.
Want to learn more? Visit https://www.boehringer-ingelheim.com/
READY TO CONTACT US?
Please contact our Recruiting Team:
Ms. Vo Thi Hoang Phuong: phuong.vo@boehringer-ingelheim.com
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Note to Recruitment Agencies:
Boehringer Ingelheim (BI) does not accept candidate submissions from recruitment agencies that BI does not have existing contracts with. BI will not be responsible for payment of recruitment fees for the hiring of candidates whose resumes were submitted to BI employees or BI offices without BI’s prior permission.
